managed services checklist
Table of Contents
  1. Managed Services Checklist
  2. Network Security Audit
  3. Patch Management And Software Updates
  4. Data Backup And Recovery
  5. Hardware And Software Inventory Management
  6. System Performance Monitoring
  7. Vulnerability Scanning And Penetration Testing
  8. IT Asset Lifecycle Management
  9. User Access And Privilege Management
  10. Disaster Recovery Planning
  11. Help Desk And Technical Support

In today’s fast-paced and technology-driven world, businesses heavily depend on their IT infrastructure to maintain competitiveness and operational efficiency. However, to sustain a strong and reliable IT system, continuous monitoring and proactive maintenance are essential to detect and address potential issues before they become critical problems. This is where a managed services checklist becomes invaluable.

Managed IT services are crucial for ensuring the seamless operation of IT systems, defending against cyber threats, and optimizing overall performance. In this blog post, Team Intellinez will explore ten essential routine checkups that every managed IT service should include to ensure uninterrupted business operations.

Managed Services Checklist

Read below to have your managed services checklist so as to run your business smoothly.

managed services checklist

Network Security Audit

A Network Security Audit is a routine security check conducted by managed service providers to evaluate the security of a network infrastructure. This assessment involves a thorough analysis of network components, configurations, and access controls to identify vulnerabilities and potential risks.

By performing regular Network Security Assessments, businesses can proactively identify and address security gaps, protect against unauthorized access and cyber threats, and ensure the overall integrity and confidentiality of their network and data. It is an essential practice to maintain a secure and resilient network environment in today’s digital landscape.

Patch Management and Software Updates

Patch Management and Software Updates are crucial routine security checks provided by managed services providers. This process involves regularly evaluating and applying necessary updates, patches, and fixes to software applications and operating systems. By staying up-to-date with the latest patches, businesses can address known vulnerabilities, protect against emerging threats, and ensure the overall security and stability of their IT infrastructure.

Managed services providers handle the entire patch management lifecycle, from monitoring for available updates to testing and deploying them across the network. This proactive approach includes vulnerability management which helps businesses mitigate security risks, reduce the potential for cyberattacks, and maintain a robust and secure IT environment.

Data Backup and Recovery

Data Backup and Recovery is a crucial routine security check provided by managed services providers. It involves implementing robust backup solutions and conducting regular tests to ensure the integrity and availability of business-critical data. Managed services providers create comprehensive backup strategies, including off-site storage and redundancy measures, to safeguard against data loss due to hardware failures, human errors, or cyber incidents.

Through routine backup and recovery checks, they verify the effectiveness of backup procedures, test data restoration processes, and ensure business continuity in the event of a disaster. This proactive approach helps businesses in data management, minimizing downtime, and recovering quickly from any unforeseen incidents.

Hardware and Software Inventory Management

Hardware and Software Inventory Management is an essential routine security check provided by managed services providers. It involves maintaining an updated inventory of all hardware components and software applications within the IT infrastructure. By conducting regular inventory checks, managed services providers ensure accurate tracking of assets, including their configurations, warranties, and licensing information.

This allows businesses to have better visibility and control over their IT resources, identify any unauthorized or outdated software or hardware, and mitigate potential security risks. Effective inventory management helps streamline budgeting, optimize resource allocation, and ensure a secure and compliant IT environment.

System Performance Monitoring

System Performance Monitoring is a critical routine security check provided by managed services providers. It involves continuously monitoring key performance metrics of IT systems, such as CPU usage, memory utilization, disk space, and network traffic. By closely tracking system performance, managed services providers can identify potential bottlenecks, resource issues, or anomalies that could impact the stability and security of the infrastructure.

Prompt detection of performance issues allows for proactive troubleshooting and optimization measures, ensuring optimal system functionality, mitigating risks of system failures, and maintaining a secure and efficient IT environment. Regular system performance monitoring is key to maintaining the overall health and performance of the IT infrastructure.

Vulnerability Scanning and Penetration Testing 

Vulnerability Scanning and Penetration Testing are crucial routine security checks provided by managed services providers. Vulnerability scanning involves using specialized tools to identify potential weaknesses and vulnerabilities in the IT infrastructure, including software applications and network systems. Penetration testing takes it a step further by simulating real-world attacks to exploit identified vulnerabilities, assess the effectiveness of security measures, and identify potential entry points for malicious actors. By conducting these tests regularly, managed services providers can proactively address security gaps, strengthen defenses, and ensure the overall resilience of the IT environment. This comprehensive approach helps businesses stay ahead of potential threats and safeguard their systems from cyberattacks.

IT Asset Lifecycle Management 

managed services checklist

IT Asset Lifecycle Management is a vital routine security check provided by managed services providers. It involves the effective management of IT assets throughout their lifecycle, from acquisition to disposal. Managed services providers ensure accurate tracking, documentation, and monitoring of hardware components, software licenses, and subscriptions.

By conducting regular asset lifecycle management, they can proactively identify outdated or unsupported assets, address security vulnerabilities, and ensure compliance with licensing and regulatory requirements. This comprehensive approach helps businesses optimize resource allocation, reduce security risks associated with outdated or unauthorized software, and maintain a secure and efficient IT environment throughout the lifecycle of their assets.

User Access and Privilege Management 

User Access and Privilege Management is a critical routine security check provided by managed services providers. It involves the effective management of user access rights and privileges within the IT infrastructure. Managed services providers review and analyze user accounts, permissions, and roles to ensure that access is granted based on the principle of least privilege.

By conducting regular checks, they can identify and address any unauthorized access, orphaned accounts, or excessive privileges that could pose security risks. This proactive approach helps businesses enforce robust security protocols, minimize the potential for unauthorized access or data breaches, and maintain a secure and controlled IT environment.

Disaster Recovery Planning 

Disaster Recovery Planning is a crucial routine security check provided by managed services providers. It involves developing and maintaining comprehensive plans and strategies to ensure business continuity in the event of a disaster or disruptive incident.

Managed services providers assess the existing infrastructure, identify critical systems and data, and create recovery strategies tailored to the business’s needs. They regularly review and update these plans, conduct drills and tests, and ensure the availability and integrity of backups and recovery systems. By performing routine disaster recovery planning, businesses can minimize downtime, recover quickly from disruptions, and protect their critical operations and data.

Help Desk and Technical Support 

managed services checklist

Help Desk and Technical Support is an essential routine security check provided by managed services providers. They offer prompt and reliable assistance to address technical issues, troubleshoot problems, and provide guidance to users. This routine check ensures that businesses have access to timely support, minimizing potential security risks caused by unresolved issues or user errors.

Managed services providers maintain a robust help desk system, where they track and resolve incidents, provide software and hardware support, and offer guidance on security best practices. By offering comprehensive help desk and technical support, they enhance the security posture of businesses and ensure the smooth operation of their IT systems.


Effective managed IT services play a pivotal role in maintaining the stability, security, and efficiency of a business’s IT infrastructure. By providing routine checkups, such as network security assessments, patch management, data backup, and system performance monitoring, managed IT service providers can proactively address potential issues and ensure the smooth operation of IT systems. Partnering with a reputable managed IT service provider like Intellinez Systems can give businesses the peace of mind to focus on their core competencies while leaving the technical aspects in capable hands.

Hire Intellinez Systems as Your Managed IT Services Provider

Intellinez Systems is your trusted choice for managed IT services. With our expertise and experience, we offer comprehensive solutions to optimize and secure your IT infrastructure.

From network assessments to security audits, patch management, data backup, and technical support, we ensure the smooth operation and protection of your systems. Partner with us for reliable and proactive managed IT services that align with your business goals and keep you ahead in the digital landscape.

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